In Project initiation we have two processes create the project charter and identify stakeholders stakeholder
identification.
We want to happen as early as possible in the project because we know what happens if you miss identifying
a stakeholder and you have to find them later.
They're not going to be very happy.
They may have new requirements and that can have a big ripple effect through the project.
So stakeholder identification we try to capture and complete this process as early as possible in the
project when we do stakeholder identification.
We want to identify the groups and the individuals that are affected by our project and the groups and
individuals that can affect our project.
So we want to document that stakeholder information.
So we think about the public at large.
You think about the people actually paying for the project.
Think about your project team.
They are stakeholders.
And then you think about the recipient and how they will use what you're creating that they are stakeholders
as well.
So we identify stakeholders and then we document the information in the stakeholder register.
We've seen the stakeholder register pop up many times through our course.
Let's look at the Ito's for identifying stakeholders or inputs the project charter the business documents
like the business case and the benefits management plan the project management plan communications management
plan stakeholder engagement plan and project documents change log the issue log requirements documentation
any agreements or contracts or relationships and E.F and opaque tools and techniques you need expert
judgment.
You're going to do some data gathering late Question year surveys brainstorming data analysis you're
going to study the information.
So you have document analysis but also stakeholder analysis really understanding stakeholders concerns
and interest in the project.
We'll do some data representation there is a few charts that you want to know with stakeholder engagement.
We'll do some stakeholder mapping and representation.
Those are some of those charts as well and meetings are going to go out and meet with stakeholders and
you'll meet with him on a regular basis the outputs of identifying stakeholders will be the stakeholder
register that's the primary output.
You might have change requestors you identify stakeholders You may also identify requirements.
The PM plan updates requirements management plan updates communications management plan updates the
risk plan can be updated and your stakeholder engagement plan could be updated.
Remember this is an iterative activity so we don't have the plan right now.
But as we go into planning we'll create it.
But this is iterative.
We may have updates to the plan.
You might also have some updates to some project documents the assumption log the issue log and the
risk register could all be updated.
So who are stakeholders.
Well you know the stakeholders are the people and the organization that are involved in your project.
They can be affected positively or negatively.
It's anyone or any group that has influence over the project.
So some tricky things can happen here you think about the Inspector.
You think about the people in the procurement department or whatever framework you have or workflow
that you have to get work done in your organization.
Those people are stakeholders.
They can have an influence over your project.
So be careful with all stakeholders not just the team and not just customers.
They can be people that are kind of on the fringe of the project but they certainly influence the project.
So we look for people that are affected who will this project affect what people can exert influence
like the inspectors.
I try to identify stakeholders as early as possible.
You don't want to miss people when you go out and identify stakeholders.
This helps to create a stakeholder management strategy or a stakeholder engagement strategy.
So how we engage stakeholders and keep them excited keep them bought into the project and to keep moving
towards creating the solution.
We want to classify stakeholders according to their interest in the project their influence and their
involvement.
So what's the level of interest.
What's their level of influence or high interest high influence and high involvement.
That's a very important stakeholder.
So people have varying levels here of interest influence and involvement data gathering is one of our
tools and techniques.
So you have a lot of stakeholders that you need to talk to and engage.
So it's not always feasible to have a one on one interview.
So maybe we do some question years and surveys to help identify.
Are you a stakeholder or not.
Brainstorming maybe we can get our project team together and we can do some brainstorming.
Or there's another variation of this called Brain writing where I take an opportunity to brainstorm
in private and then we come to the meeting with all of our brainstorming ideas ready to go.
So data gathering techniques to identify stakeholders is a key tool and technique you should know.
All right great job.
I'll see you in the next lecture.