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In Project initiation we have two processes create the project charter and identify stakeholders stakeholder

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identification.

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We want to happen as early as possible in the project because we know what happens if you miss identifying

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a stakeholder and you have to find them later.

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They're not going to be very happy.

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They may have new requirements and that can have a big ripple effect through the project.

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So stakeholder identification we try to capture and complete this process as early as possible in the

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project when we do stakeholder identification.

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We want to identify the groups and the individuals that are affected by our project and the groups and

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individuals that can affect our project.

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So we want to document that stakeholder information.

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So we think about the public at large.

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You think about the people actually paying for the project.

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Think about your project team.

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They are stakeholders.

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And then you think about the recipient and how they will use what you're creating that they are stakeholders

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as well.

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So we identify stakeholders and then we document the information in the stakeholder register.

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We've seen the stakeholder register pop up many times through our course.

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Let's look at the Ito's for identifying stakeholders or inputs the project charter the business documents

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like the business case and the benefits management plan the project management plan communications management

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plan stakeholder engagement plan and project documents change log the issue log requirements documentation

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any agreements or contracts or relationships and E.F and opaque tools and techniques you need expert

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judgment.

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You're going to do some data gathering late Question year surveys brainstorming data analysis you're

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going to study the information.

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So you have document analysis but also stakeholder analysis really understanding stakeholders concerns

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and interest in the project.

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We'll do some data representation there is a few charts that you want to know with stakeholder engagement.

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We'll do some stakeholder mapping and representation.

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Those are some of those charts as well and meetings are going to go out and meet with stakeholders and

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you'll meet with him on a regular basis the outputs of identifying stakeholders will be the stakeholder

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register that's the primary output.

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You might have change requestors you identify stakeholders You may also identify requirements.

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The PM plan updates requirements management plan updates communications management plan updates the

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risk plan can be updated and your stakeholder engagement plan could be updated.

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Remember this is an iterative activity so we don't have the plan right now.

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But as we go into planning we'll create it.

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But this is iterative.

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We may have updates to the plan.

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You might also have some updates to some project documents the assumption log the issue log and the

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risk register could all be updated.

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So who are stakeholders.

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Well you know the stakeholders are the people and the organization that are involved in your project.

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They can be affected positively or negatively.

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It's anyone or any group that has influence over the project.

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So some tricky things can happen here you think about the Inspector.

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You think about the people in the procurement department or whatever framework you have or workflow

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that you have to get work done in your organization.

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Those people are stakeholders.

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They can have an influence over your project.

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So be careful with all stakeholders not just the team and not just customers.

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They can be people that are kind of on the fringe of the project but they certainly influence the project.

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So we look for people that are affected who will this project affect what people can exert influence

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like the inspectors.

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I try to identify stakeholders as early as possible.

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You don't want to miss people when you go out and identify stakeholders.

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This helps to create a stakeholder management strategy or a stakeholder engagement strategy.

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So how we engage stakeholders and keep them excited keep them bought into the project and to keep moving

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towards creating the solution.

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We want to classify stakeholders according to their interest in the project their influence and their

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involvement.

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So what's the level of interest.

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What's their level of influence or high interest high influence and high involvement.

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That's a very important stakeholder.

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So people have varying levels here of interest influence and involvement data gathering is one of our

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tools and techniques.

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So you have a lot of stakeholders that you need to talk to and engage.

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So it's not always feasible to have a one on one interview.

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So maybe we do some question years and surveys to help identify.

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Are you a stakeholder or not.

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Brainstorming maybe we can get our project team together and we can do some brainstorming.

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Or there's another variation of this called Brain writing where I take an opportunity to brainstorm

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in private and then we come to the meeting with all of our brainstorming ideas ready to go.

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So data gathering techniques to identify stakeholders is a key tool and technique you should know.

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All right great job.

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I'll see you in the next lecture.