1 00:00:05,480 --> 00:00:11,180 A term you've seen already several times in this course and I promise you you're going to see it several 2 00:00:11,180 --> 00:00:13,010 times more throughout the course. 3 00:00:13,100 --> 00:00:15,890 Is Enterprise environmental factors. 4 00:00:15,890 --> 00:00:22,650 So let's take a look at enterprise environmental factors and how they affect our projects. 5 00:00:22,820 --> 00:00:30,080 Enterprise environmental factors can directly or indirectly influence how you manage the project directly 6 00:00:30,230 --> 00:00:35,310 means you have to use this form you have to use this process indirectly. 7 00:00:35,330 --> 00:00:43,910 Could be just the structure of the organization or the workflow or how you get people on and off your 8 00:00:43,910 --> 00:00:44,990 team. 9 00:00:44,990 --> 00:00:50,090 Project managers really have no control over Enterprise environmental factors. 10 00:00:50,090 --> 00:00:57,620 We have no control over policies and procedures that you must do that's outside of the project enterprise 11 00:00:57,620 --> 00:01:03,090 environmental factors can be things like rules and policies and regulations and laws. 12 00:01:03,260 --> 00:01:10,370 Any time that you are required that you must do certain procedure your process you're likely dealing 13 00:01:10,370 --> 00:01:14,420 with an enterprise environmental factor. 14 00:01:14,420 --> 00:01:16,910 There are two types of enterprise environmental factors. 15 00:01:16,910 --> 00:01:23,780 We have internal and external Let's talk about internal first internal enviro enterprise environmental 16 00:01:23,780 --> 00:01:30,500 factors or e F's are created by the organization but outside of the project. 17 00:01:30,680 --> 00:01:34,080 So you must use this particular piece of software. 18 00:01:34,220 --> 00:01:38,240 You must have a communications report every Thursday. 19 00:01:38,240 --> 00:01:41,510 You must follow this process for procurement. 20 00:01:41,510 --> 00:01:46,770 So it's outside the project and its rules or policies that you have to follow. 21 00:01:46,940 --> 00:01:53,350 Some examples here can also be organizational culture just the structure of the organization. 22 00:01:53,360 --> 00:01:59,300 We'll talk a little bit more about the structure coming up because how your organization is structured 23 00:01:59,560 --> 00:02:03,500 it will affect how much authority you have on the project. 24 00:02:03,500 --> 00:02:07,160 So we'll take a little bit more look at that coming up. 25 00:02:07,160 --> 00:02:13,580 Some other things here in this category things like leadership the vision the belief in the organization 26 00:02:13,850 --> 00:02:22,640 the hierarchy of management ethics the organizational code of conduct expectations the physical location 27 00:02:22,640 --> 00:02:26,460 of resources both physical and human resources. 28 00:02:26,540 --> 00:02:29,120 These affect how you manage the project. 29 00:02:29,120 --> 00:02:35,000 So if you need to get to a piece of equipment but it's in another state then you've got to coordinate 30 00:02:35,000 --> 00:02:40,020 the logistics to get to that piece of equipment or to get materials on site. 31 00:02:40,060 --> 00:02:42,830 And there's only so much room on site for the materials. 32 00:02:42,830 --> 00:02:48,970 That's just the way it is it's an enterprise environmental factor and also people people can be distributed 33 00:02:48,980 --> 00:02:54,320 we use virtual teams now they're non co-located but occasionally those people have to come into the 34 00:02:54,320 --> 00:02:55,160 job site. 35 00:02:55,310 --> 00:03:01,850 So you have travel and expenses and logistics there to consider the infrastructure of your organization. 36 00:03:01,850 --> 00:03:08,750 So think about the I.T. infrastructure how you access data and printers how you log in the security. 37 00:03:08,750 --> 00:03:12,510 Also the more that I as well the facilities or the equipment. 38 00:03:12,530 --> 00:03:14,460 How do you check in and check out equipment. 39 00:03:14,480 --> 00:03:16,950 Is there accountability for the equipment. 40 00:03:17,150 --> 00:03:24,850 That's part of an internal E F some other things here that we have to think about I.T. software. 41 00:03:24,850 --> 00:03:31,120 So we have software for scheduling that you have to use like Microsoft Project or base camp or Primavera. 42 00:03:31,150 --> 00:03:36,090 So there's some things there that affect our approach configuration management. 43 00:03:36,100 --> 00:03:43,660 How do you document and control the features and functions of the thing your project is creating. 44 00:03:43,690 --> 00:03:49,170 So the product is an enterprise environmental factor as far as configuration management goes. 45 00:03:49,450 --> 00:03:51,490 And then the work authorization system. 46 00:03:51,550 --> 00:03:57,490 How do you approve work how do you schedule work especially if you're in a very complex matrix environment 47 00:03:57,790 --> 00:03:59,390 which will see that coming up. 48 00:03:59,500 --> 00:04:04,810 But you have people from all over the organizations so there's a lot more communication and a lot more 49 00:04:04,810 --> 00:04:11,710 scheduling that would go into that scenario tied to that we have resource availability so people tools 50 00:04:11,710 --> 00:04:13,180 equipment. 51 00:04:13,270 --> 00:04:15,900 How do you obtain those resources. 52 00:04:15,910 --> 00:04:19,000 You have to go through procurement yet to fill out a form. 53 00:04:19,120 --> 00:04:20,930 You have to go talk to someone. 54 00:04:20,950 --> 00:04:24,960 So it's just these layers of activities that you have to do. 55 00:04:25,000 --> 00:04:31,630 But it's tied to accountability in your organization to get to the people the tools the facilities that 56 00:04:31,630 --> 00:04:34,030 you need on your project. 57 00:04:34,860 --> 00:04:40,580 And then we have employee capability just what's the capabilities of the people in the project. 58 00:04:40,590 --> 00:04:46,320 So there may be some training that's needed some team development you may have to help people along 59 00:04:46,320 --> 00:04:50,210 early in the project until they can get moving in and get going. 60 00:04:50,490 --> 00:04:55,020 So those are all internal enterprise environmental factors. 61 00:04:55,050 --> 00:05:01,290 What about external environmental factors external environment or factors are things outside of the 62 00:05:01,290 --> 00:05:05,070 organization outside of your company. 63 00:05:05,070 --> 00:05:11,550 So external are things like laws regulations market place conditions. 64 00:05:11,550 --> 00:05:17,460 So you think about buying things and supply and demand and how that affects price or who you're allowed 65 00:05:17,460 --> 00:05:18,900 to purchase from. 66 00:05:19,500 --> 00:05:25,410 As far as laws in different countries and what type of security or encryption among different countries 67 00:05:25,470 --> 00:05:31,890 that can affect your project you also have cultural influences and issues so think about the political 68 00:05:31,890 --> 00:05:38,970 climate especially if you're in a government project customer perceptions of the technology or the solution 69 00:05:38,970 --> 00:05:40,670 or your organization. 70 00:05:40,680 --> 00:05:43,530 So that could affect how you manage the project. 71 00:05:43,530 --> 00:05:48,690 And then things in the news especially if you're a large organization and you're doing a public type 72 00:05:48,690 --> 00:05:49,500 project. 73 00:05:49,680 --> 00:05:55,920 So what the news reports about your project or the Endeavor obviously that can affect your relationship 74 00:05:55,920 --> 00:06:02,310 with the public and how you manage and do stakeholder engagement of course laws and regulations those 75 00:06:02,310 --> 00:06:06,540 are always going to be external enterprise environmental factors. 76 00:06:06,810 --> 00:06:13,050 And then a new idea here for you is a commercial database a commercial database as an organization can 77 00:06:13,050 --> 00:06:20,430 purchase a piece of software a database and then that database will help predict duration or cost or 78 00:06:20,430 --> 00:06:22,530 risk or benchmarking. 79 00:06:22,530 --> 00:06:30,990 So for example years ago I was consulting in a printing company and we printed the lids to the top of 80 00:06:30,990 --> 00:06:34,620 yogurt yogurt lids that you peel off the foil lid. 81 00:06:34,660 --> 00:06:37,370 We printed the lids to that. 82 00:06:37,740 --> 00:06:44,310 Well they had a piece of software where we would punch in the thickness of the foil is different thicknesses. 83 00:06:44,550 --> 00:06:50,820 The number of colors used and then which printing press that was going to be printed on and it would 84 00:06:50,820 --> 00:06:57,390 predict how many units or lids you could make per hour and how long it would take. 85 00:06:57,390 --> 00:07:02,850 So that was a commercial database so you have these different factors you might have one of your industry 86 00:07:02,850 --> 00:07:10,140 like in construction like cost per square foot or the type of square foot like the kitchen versus the 87 00:07:10,140 --> 00:07:10,760 garage. 88 00:07:10,760 --> 00:07:13,110 So how does that affect framing and timing. 89 00:07:13,140 --> 00:07:18,930 So in your industry you might have a commercial estimating database or a commercial database and that's 90 00:07:18,930 --> 00:07:26,100 an external wasn't created in your company but you use it to predict time and cost and risk management 91 00:07:26,130 --> 00:07:32,810 and benchmarking some other external enterprise environmental factors your academic research. 92 00:07:32,880 --> 00:07:39,030 So your organization may rely on white papers or studies from different universities and that helps 93 00:07:39,030 --> 00:07:41,370 you to manage your project. 94 00:07:41,370 --> 00:07:45,150 Government and industry standards that are unique to your discipline. 95 00:07:45,180 --> 00:07:50,190 So I.T. health care insurance manufacturing. 96 00:07:50,190 --> 00:07:52,800 So you have some standards now standard. 97 00:07:52,830 --> 00:08:01,110 Is it necessary a law or regulation but it's a best practice like an industry standard financial organizations 98 00:08:01,110 --> 00:08:08,470 that span multiple countries you've exchange exchange rates and tariffs and taxes and other things that 99 00:08:08,470 --> 00:08:14,400 you have to consider on long projects we may have to take in consideration taxes. 100 00:08:14,550 --> 00:08:18,120 So taxes at interest rates things like this. 101 00:08:18,150 --> 00:08:21,940 I said taxes in particular really interest rate. 102 00:08:21,930 --> 00:08:28,500 So if you're financing the project the cost of financing that is something we should consider and then 103 00:08:28,500 --> 00:08:34,770 physical enterprise environmental factors the weather the environment where the project is physically 104 00:08:34,770 --> 00:08:35,860 taking place. 105 00:08:35,910 --> 00:08:40,080 Those are physical enterprise environmental factors. 106 00:08:40,090 --> 00:08:40,450 All right. 107 00:08:40,450 --> 00:08:46,720 So those are our enterprise environmental factors internal and external and we'll see that a few more 108 00:08:46,720 --> 00:08:48,470 times throughout the course. 109 00:08:48,490 --> 00:08:54,670 In fact we'll see an awful lot as we move through the course because that affects each process. 110 00:08:54,670 --> 00:08:56,940 These can have some bearing on those. 111 00:08:56,950 --> 00:08:57,300 All right. 112 00:08:57,300 --> 00:08:58,040 Good job.