1 00:00:08,190 --> 00:00:14,220 The second chapter in the Pinback back-I describes environments where projects operate. 2 00:00:14,220 --> 00:00:20,610 So it's kind of a mouthful environments in which projects operate where projects exist in different 3 00:00:20,610 --> 00:00:21,860 organizations. 4 00:00:21,960 --> 00:00:29,390 So could be not for profit for profit could be a community could be a government entity. 5 00:00:29,430 --> 00:00:36,150 So the environment that a project operates in is going to vary based on where the projects taking place 6 00:00:36,150 --> 00:00:41,610 that no two environments are identical just as no two projects are identical. 7 00:00:41,610 --> 00:00:45,780 There are some factors or terms that you need to know that we'll see throughout the remainder of the 8 00:00:45,780 --> 00:00:51,150 course that describe the environments and which projects operate. 9 00:00:51,150 --> 00:00:54,390 First off we have enterprise environmental factors. 10 00:00:54,390 --> 00:00:59,460 These are kind of like the rules and the policies that you must follow. 11 00:00:59,540 --> 00:01:03,530 Then we have organizational process assets. 12 00:01:03,870 --> 00:01:12,450 Oprah describes the benefits are things that have been created for you that you get to use as a project 13 00:01:12,450 --> 00:01:13,180 manager. 14 00:01:13,230 --> 00:01:20,610 So historical information forms that have been created for you or software that your organization uses. 15 00:01:20,610 --> 00:01:25,680 Those are all things like oh P-A and then organizational systems. 16 00:01:25,720 --> 00:01:30,530 Describe the structure and how work gets done within that structure. 17 00:01:30,730 --> 00:01:39,220 So you can imagine a very large organization how the process may work to procure in that large organization 18 00:01:39,610 --> 00:01:43,850 versus a very small start up what procurement is like there. 19 00:01:43,870 --> 00:01:50,670 So the organizational system is how do you get things done in that organization. 20 00:01:50,770 --> 00:01:57,730 But it also describes the hierarchy and the framework and just the maturity level that comes with older 21 00:01:57,730 --> 00:02:01,260 organizations and larger organizations. 22 00:02:01,390 --> 00:02:07,250 But they are always as nimble as smaller organizations where they have more flexibility. 23 00:02:07,270 --> 00:02:14,440 Let's look at it from Enterprise environmental factors which I call events and organizational process 24 00:02:14,440 --> 00:02:19,090 assets which are aides and organizational systems. 25 00:02:19,090 --> 00:02:20,710 So some things to consider here. 26 00:02:20,710 --> 00:02:28,060 First off enterprise environmental factors and OPIS they really influence the project management approach 27 00:02:29,320 --> 00:02:38,170 Opie's are created for projects based on past experience Opie's are as I mentioned historical information 28 00:02:38,170 --> 00:02:46,780 similar projects software forms things that to some extent have been created for you although you might 29 00:02:46,780 --> 00:02:51,560 say well historical information wasn't created for me just taking advantage of it. 30 00:02:51,580 --> 00:02:51,880 All right. 31 00:02:51,880 --> 00:02:53,010 Fair enough. 32 00:02:53,170 --> 00:03:00,760 Oprah's though or things that came before you that you get to use enterprise environmental factors those 33 00:03:00,760 --> 00:03:06,200 originate from outside of the project and often outside of the enterprise. 34 00:03:06,340 --> 00:03:15,100 So a policy in your company and how you procure that's an ETF that's outside of your project a law or 35 00:03:15,100 --> 00:03:20,440 a regulation that you have to adhere to that that's outside of the enterprise that you have to adhere 36 00:03:20,440 --> 00:03:26,840 to it organizational systems also affect how you do the project. 37 00:03:26,860 --> 00:03:32,340 So in your organization you may have team members that come from all over. 38 00:03:32,380 --> 00:03:37,010 So you have to wait until the team members available to do the project work. 39 00:03:37,030 --> 00:03:43,540 So that has an effect on how you manage and how you schedule resources versus a small organization where 40 00:03:43,540 --> 00:03:45,990 everyone contributes to the work. 41 00:03:46,150 --> 00:03:52,390 And so its different so that the organizational system also how you communicate you might have a formal 42 00:03:52,390 --> 00:03:58,690 communications department or you might have a quality assurance department or a risk management department 43 00:03:59,050 --> 00:04:02,220 where a smaller or different company doesn't have that. 44 00:04:02,230 --> 00:04:08,280 So just the framework and the structure of your company affects how you manage your project. 45 00:04:09,320 --> 00:04:11,870 A little bit more about Enterprise environmental factors. 46 00:04:11,870 --> 00:04:15,540 I just want to be real clear that there are two types here. 47 00:04:15,590 --> 00:04:22,550 We have those that are internal to the organization or external internal or like policies and rules 48 00:04:22,880 --> 00:04:27,400 and procedures that you must follow as the project manager. 49 00:04:27,410 --> 00:04:33,110 Generally if you are required to behave a certain way in your project its an enterprise environmental 50 00:04:33,110 --> 00:04:41,060 factor external to the organization or things like safety or ownership concerns or laws on how you do 51 00:04:41,060 --> 00:04:51,980 things or if you have a contract with a union so you have a relationship there that you have to adhere 52 00:04:51,980 --> 00:04:59,090 to their rules as far as scheduling their resources are those employees that could be an external but 53 00:04:59,150 --> 00:05:04,760 typically external we're talking about laws and regulations in turn or things that are created that 54 00:05:04,760 --> 00:05:09,690 control how you operate or how you behave in that organization. 55 00:05:09,710 --> 00:05:17,540 Now organizational process assets are are also processes but these may be processes and just how you 56 00:05:17,540 --> 00:05:21,980 get things done that I wouldn't say they restrict your options. 57 00:05:22,070 --> 00:05:28,540 They could be policies on how the project team has to communicate to the PM to the sponsor. 58 00:05:28,700 --> 00:05:35,090 So processes and policies you can see there's some overlap it's not always enterprise environmental 59 00:05:35,090 --> 00:05:41,630 factors and it's certainly not always opaque organizational knowledge repositories. 60 00:05:41,630 --> 00:05:47,900 This is a new term we're going to see knowledge management as a process later in the course and later 61 00:05:47,900 --> 00:05:48,880 in the Pinback. 62 00:05:49,070 --> 00:05:57,260 But organizational knowledge repositories we're talking about historical information databases data 63 00:05:57,530 --> 00:06:04,850 reports things that you can go and look at to do some analysis to make the best decisions and to leverage 64 00:06:05,120 --> 00:06:07,550 that information for your project. 65 00:06:07,550 --> 00:06:11,880 So no that term organizational knowledge repositories we'll see it again. 66 00:06:12,050 --> 00:06:17,880 It's part of opii been organizational systems. 67 00:06:17,880 --> 00:06:20,710 This is how your company is structured. 68 00:06:20,880 --> 00:06:27,420 The rules in your company the framework in your company which we call the governance framework so how 69 00:06:27,420 --> 00:06:32,760 you get things done are the rules that you have to follow in order to be successful or operate in that 70 00:06:32,760 --> 00:06:34,260 organization. 71 00:06:34,260 --> 00:06:40,890 The management elements who reports to whom What's the hierarchy like and then the organizational structure 72 00:06:41,280 --> 00:06:49,080 are things that we'll see coming up but we're talking about how project team members get on your project 73 00:06:49,260 --> 00:06:51,840 and if they're on other projects and operational. 74 00:06:51,960 --> 00:06:58,500 But also who is in charge of things like a project budget and the project team and decisions is that 75 00:06:58,500 --> 00:07:01,620 the project manager or the functional manager. 76 00:07:01,620 --> 00:07:07,710 So basically organizational systems when you see that you just think about the structure the governance 77 00:07:07,980 --> 00:07:13,630 then how groups are arranged or different lines of business how they are arranged. 78 00:07:13,800 --> 00:07:16,570 So you think about sales marketing finance. 79 00:07:16,620 --> 00:07:22,200 How do those people come together and operate with one another or what are the rules spoken or unspoken 80 00:07:22,530 --> 00:07:24,470 that affect how you get work done. 81 00:07:24,480 --> 00:07:27,590 So that's certainly going to affect how you manage your project. 82 00:07:28,410 --> 00:07:29,470 All right great job. 83 00:07:29,490 --> 00:07:30,960 Keep moving forward.